A solution vision statement is a crucial document in the business analysis process that outlines the desired outcome and roadmap for developing and implementing a solution to address a specific problem or need. This statement is created after the project vision is approved and serves as a guide for the project team and stakeholders to align their efforts towards a shared goal.
Key Facts
- Definition: A solution vision statement is a part of the business analysis process and is created after the project vision is approved. It serves as a roadmap for the development and implementation of the solution.
- Purpose: The solution vision statement recaps the problem statement from the project vision and describes the target audience, their needs, and the key benefits that the solution will provide. It helps align the project team and stakeholders on the desired outcome.
- Stakeholder analysis: The solution vision statement includes a RACI matrix that identifies the stakeholders within the target audience and their roles. This helps ensure that all relevant parties are considered in the solution design and implementation.
- Solution capabilities: The solution vision statement includes a detailed section that outlines the functional and non-functional features of the solution. These capabilities are prioritized based on the input and requirements of the business stakeholders.
- Business context: The solution vision statement describes the future “to be” state of the business context. It highlights the key changes and additions that will be made to the existing state, often using diagrams and narratives to clarify the proposed changes.
- Scope: Similar to the project vision document, the solution vision statement clearly lists the features that are out of scope. This ensures that everyone involved in the project understands what will be implemented and what will not.
Purpose of a Solution Vision Statement
The primary purpose of a solution vision statement is to provide a clear and concise description of the target audience, their needs, and the key benefits that the solution will deliver. It helps to establish a common understanding among stakeholders regarding the desired outcome and ensures that the solution is designed and implemented to meet the specific requirements of the target audience.
Key Components of a Solution Vision Statement
A comprehensive solution vision statement typically includes the following key components:
Recap of the Problem Statement
The solution vision statement begins by recapping the problem statement identified in the project vision document. This serves as a reminder of the underlying issue or challenge that the solution aims to address.
Target Audience and Needs
The statement clearly defines the target audience for the solution and identifies their specific needs and requirements. This information is crucial for ensuring that the solution is tailored to the needs of the intended users.
Key Benefits
The solution vision statement outlines the key benefits that the solution will provide to the target audience. These benefits should be tangible, measurable, and aligned with the overall business objectives.
Stakeholder Analysis
The statement includes a RACI (Responsible, Accountable, Consulted, Informed) matrix that identifies the stakeholders within the target audience and their roles. This matrix helps to ensure that all relevant parties are considered in the solution design and implementation process.
Solution Capabilities
A detailed section of the solution vision statement outlines the functional and non-functional features of the solution. These capabilities are prioritized based on the input and requirements of the business stakeholders.
Business Context
The statement describes the future “to be” state of the business context. It highlights the key changes and additions that will be made to the existing state, often using diagrams and narratives to clarify the proposed changes.
Scope
Similar to the project vision document, the solution vision statement clearly lists the features that are out of scope. This ensures that everyone involved in the project understands what will be implemented and what will not.
Conclusion
A well-crafted solution vision statement is essential for guiding the development and implementation of a successful solution. By providing a clear roadmap and aligning stakeholders on the desired outcome, the solution vision statement helps to ensure that the solution meets the needs of the target audience and delivers the intended benefits.
References
- Business analysis documents: Project Vision and Solution Vision. (2010, December 12). Aotea Studios. https://aoteastudios.com/2010/12/business-analysis-documents-project-vision-and-solution-vision/
- What Is a Vision Statement? + 21 Top Examples (2024). (2023, December 11). Shopify Blog. https://www.shopify.com/blog/vision-statement
- 22 vision statement examples to help you write your own. (n.d.). Brex. https://www.brex.com/journal/vision-statement-examples
FAQs
What is a solution vision statement?
A solution vision statement is a document that outlines the desired outcome and roadmap for developing and implementing a solution to address a specific problem or need. It serves as a guide for the project team and stakeholders to align their efforts towards a shared goal.
What is the purpose of a solution vision statement?
The purpose of a solution vision statement is to provide a clear and concise description of the target audience, their needs, the key benefits of the solution, and the future state of the business context. It helps to ensure that the solution is designed and implemented to meet the specific requirements of the target audience and align with the overall business objectives.
What are the key components of a solution vision statement?
The key components of a solution vision statement typically include a recap of the problem statement, target audience and needs, key benefits, stakeholder analysis, solution capabilities, business context, and scope.
Who should be involved in developing a solution vision statement?
The development of a solution vision statement should involve a collaborative effort between the project team, business stakeholders, and key users. This ensures that the statement reflects the needs and requirements of all relevant parties.
How does a solution vision statement differ from a project vision statement?
A solution vision statement focuses specifically on the desired outcome and roadmap for the solution itself, while a project vision statement provides a broader overview of the project goals, scope, and expected benefits. The solution vision statement is created after the project vision is approved and serves as a more detailed guide for the solution development and implementation process.
What is the importance of stakeholder analysis in a solution vision statement?
Stakeholder analysis in a solution vision statement helps to identify and understand the roles and responsibilities of different stakeholders involved in the solution. This ensures that all relevant parties are considered in the solution design and implementation process, and their needs and expectations are addressed.
How does a solution vision statement help in managing project scope?
A solution vision statement includes a clear definition of the solution scope, outlining the features and capabilities that will be included in the solution. This helps to prevent scope creep and ensures that the project team focuses on delivering the solution within the agreed-upon scope.
How should a solution vision statement be communicated?
A solution vision statement should be effectively communicated to all relevant stakeholders, including the project team, business stakeholders, and key users. This can be done through presentations, workshops, and written documentation. Clear and effective communication of the solution vision statement helps to ensure that everyone involved has a shared understanding of the desired outcome and works towards achieving it.