A Professional Practice Management Plan (PPMP) is a crucial document that outlines the policies, procedures, and systems used by permit holders to ensure that their professional engineering or geoscience practices meet the required standards. The PPMP practice standard specifies the detailed requirements for permit holders, licensed professionals, and Responsible Members to adhere to the Engineering and Geoscience Professions Act and General Regulation to protect the public.
Key Facts
- Procurement Objectives: Clearly define the objectives and goals of the procurement process. This includes identifying the desired outcomes, project requirements, and deliverables.
- Procurement Approach: Determine the procurement approach that will be used, such as competitive bidding, negotiation, or sole sourcing. Consider factors like project complexity, risk, and value for money.
- Procurement Methods: Specify the procurement methods that will be employed, such as Request for Proposal (RFP), Request for Quotation (RFQ), or Request for Tender (RFT). Each method has its own requirements and evaluation criteria.
- Procurement Schedule: Develop a detailed schedule that outlines the key procurement activities, including the release of procurement documents, evaluation periods, and contract award dates.
- Procurement Roles and Responsibilities: Clearly define the roles and responsibilities of the project team members involved in the procurement process. This includes the project manager, procurement officer, contract administrator, and other stakeholders.
- Risk Management: Identify potential risks and develop strategies to mitigate them. This includes assessing supplier risks, contract risks, and market risks. Consider contingency plans and alternative procurement options.
- Contract Management: Define the processes and procedures for managing contracts throughout their lifecycle. This includes contract administration, performance monitoring, change management, and dispute resolution.
- Supplier Selection Criteria: Establish the criteria for selecting suppliers, such as technical capabilities, financial stability, past performance, and compliance with legal and regulatory requirements.
- Procurement Documentation: Specify the required procurement documents, such as procurement plans, bid evaluation reports, contract agreements, and performance reports. Ensure proper documentation and record-keeping.
- Compliance and Ethics: Include provisions for ensuring compliance with relevant laws, regulations, and ethical standards. This may involve conducting due diligence on suppliers and implementing measures to prevent fraud and corruption.
Key Components of a Ppmp
-
Procurement Objectives
Clearly define the objectives and goals of the procurement process. This includes identifying the desired outcomes, project requirements, and deliverables.
-
Procurement Approach
Determine the procurement approach that will be used, such as competitive bidding, negotiation, or sole sourcing. Consider factors like project complexity, risk, and value for money.
-
Procurement Methods
Specify the procurement methods that will be employed, such as Request for Proposal (RFP), Request for Quotation (RFQ), or Request for Tender (RFT). Each method has its own requirements and evaluation criteria.
-
Procurement Schedule
Develop a detailed schedule that outlines the key procurement activities, including the release of procurement documents, evaluation periods, and contract award dates.
-
Procurement Roles and Responsibilities
Clearly define the roles and responsibilities of the project team members involved in the procurement process. This includes the project manager, procurement officer, contract administrator, and other stakeholders.
-
Risk Management
Identify potential risks and develop strategies to mitigate them. This includes assessing supplier risks, contract risks, and market risks. Consider contingency plans and alternative procurement options.
-
Contract Management
Define the processes and procedures for managing contracts throughout their lifecycle. This includes contract administration, performance monitoring, change management, and dispute resolution.
-
Supplier Selection Criteria
Establish the criteria for selecting suppliers, such as technical capabilities, financial stability, past performance, and compliance with legal and regulatory requirements.
-
Procurement Documentation
Specify the required procurement documents, such as procurement plans, bid evaluation reports, contract agreements, and performance reports. Ensure proper documentation and record-keeping.
-
Compliance and Ethics
Include provisions for ensuring compliance with relevant laws, regulations, and ethical standards. This may involve conducting due diligence on suppliers and implementing measures to prevent fraud and corruption.
Conclusion
A well-structured PPMP serves as a roadmap for effective procurement management, ensuring that organizations and licensed professionals maintain appropriate standards of professional practice. By adhering to the requirements outlined in the PPMP practice standard, permit holders can demonstrate their commitment to quality, accountability, and public safety.
References
- [Procurement Management Plan: What is it & How to Create? (Steps Included) (https://blog.bit.ai/procurement-management-plan/)]
- [Professional Practice Management Plan | APEGA (https://www.apega.ca/about-apega/publications/standards-guidelines/ppmp)]
- [Guidelines for the Audit of Procurement (https://www.coa.gov.ph/wp-content/uploads/ABC-Help/Updated_Guidelines_in_the_Audit_of_Procurement/annex%205/Section3-2.htm)]
FAQs
What is a Ppmp?
- A Ppmp (Professional Practice Management Plan) is a document that outlines the policies, procedures, and systems used by permit holders to ensure that their professional engineering or geoscience practices meet the required standards.
What are the key components of a Ppmp?
- Key components include procurement objectives, procurement approach, procurement methods, procurement schedule, procurement roles and responsibilities, risk management, contract management, supplier selection criteria, procurement documentation, and compliance and ethics.
Why is a Ppmp important?
- A Ppmp serves as a roadmap for effective procurement management, ensuring that organizations and licensed professionals maintain appropriate standards of professional practice and demonstrate their commitment to quality, accountability, and public safety.
Who is responsible for developing and implementing a Ppmp?
- Permit holders are required to develop and follow a Ppmp that is appropriate to their professional practice.
What are some common procurement objectives included in a Ppmp?
- Common objectives include obtaining goods and services that meet quality and performance requirements, achieving value for money, and ensuring timely delivery.
What are some examples of procurement methods that can be used?
- Examples include competitive bidding, negotiation, and sole sourcing.
How should risks be addressed in a Ppmp?
- A Ppmp should include a risk management plan that identifies potential risks and outlines strategies to mitigate them.
What are some key considerations for supplier selection criteria?
- Key considerations include technical capabilities, financial stability, past performance, and compliance with legal and regulatory requirements.