Setting Up Direct Deposit in UltiPro: A Comprehensive Guide

Direct deposit is a convenient and secure method of receiving payments, including wages and salaries, directly into an employee’s bank account. This eliminates the need for paper checks and reduces the risk of lost or stolen payments. In this article, we will provide a comprehensive guide on how to set up direct deposit in UltiPro, a leading human capital management (HCM) software.

Key Facts

  1. Contact your manager: If you do not see the option to add direct deposit in UltiPro, you should reach out to your manager for assistance.
  2. Required information: To set up direct deposit, you will need to provide the following banking information:
    • Bank name
    • Bank routing number
    • Bank account number
    • Bank account type (checking or savings)
  3. Multiple accounts: UltiPro allows you to add multiple direct deposit accounts if you receive a flat amount or a percentage of your pay. However, at least one of the accounts must be an Available Balance type to account for any remaining amount and to allow for rounding.

Prerequisites

Before setting up direct deposit in UltiPro, ensure that you have the following information:

  • Bank name
  • Bank routing number
  • Bank account number
  • Bank account type (checking or savings)

Procedure

  1. Access UltiProLog in to your UltiPro account using your credentials. If you do not have an account, contact your employer’s human resources department for assistance.
  2. Navigate to Direct DepositOnce logged in, navigate to the “Payroll” or “Compensation” section of UltiPro. The exact steps may vary depending on your company’s configuration, but generally, you should be able to find the direct deposit option under your personal information or payment settings.
  3. Add Direct Deposit AccountClick on the “Add Direct Deposit Account” or “Set Up Direct Deposit” button. A form will appear where you can enter the required banking information, including the bank name, routing number, account number, and account type.
  4. Verify Account InformationCarefully review the banking information you have entered to ensure accuracy. Errors in account information can result in payment delays or failed deposits.
  5. Specify Deposit AmountChoose how much of your paycheck you want to be deposited into the newly added account. You can specify a fixed amount, a percentage of your pay, or select the “Available Balance” option to deposit any remaining funds after other deductions and deposits.
  6. Save and ConfirmOnce you have entered all the necessary information, click on the “Save” or “Submit” button. UltiPro will process your request, and the direct deposit will be activated for the next pay cycle, typically within a few business days.

Considerations

  • Multiple AccountsUltiPro allows you to set up multiple direct deposit accounts if you receive a flat amount or a percentage of your pay. However, at least one of the accounts must be an Available Balance type to account for any remaining amount and to allow for rounding.
  • Prenote ProcessSome organizations may use a prenote process before activating direct deposit. This involves sending a zero-dollar amount through the Automated Clearing House (ACH) network as a test before the actual direct deposit occurs. The prenote process helps verify the accuracy of the banking information and ensures that the funds are successfully transferred.
  • Contact ManagerIf you do not see the option to add direct deposit in UltiPro, you should reach out to your manager or human resources department for assistance. They can provide you with additional instructions or help you troubleshoot any issues.

Conclusion

Setting up direct deposit in UltiPro is a straightforward process that allows employees to receive their wages and salaries conveniently and securely. By following the steps outlined in this guide and providing accurate banking information, you can ensure that your payments are deposited directly into your bank account on time and without hassle.

References

  1. How to Add or Change Direct Deposit in UltiPro – YouTube: https://www.youtube.com/watch?v=pexeaL3g0t4
  2. Direct Deposit Account Types: https://library.ukg.com/authoringOutput/AddDirectDeposit-b.html
  3. Direct Deposit — Benefits, Best Practices, and Considerations: https://www.ukg.com/working-smarter-cafe/direct-deposit-benefits-best-practices-and-considerations

FAQs

How do I access the direct deposit setup option in UltiPro?

Typically, you can find the direct deposit setup option under the “Payroll” or “Compensation” section of UltiPro. The exact steps may vary depending on your company’s configuration, but it is usually accessible through your personal information or payment settings.

What information do I need to set up direct deposit?

To set up direct deposit in UltiPro, you will need to provide the following banking information:

  • Bank name
  • Bank routing number
  • Bank account number
  • Bank account type (checking or savings)

Can I set up multiple direct deposit accounts?

Yes, UltiPro allows you to set up multiple direct deposit accounts. However, at least one of the accounts must be an Available Balance type to account for any remaining amount and to allow for rounding.

How do I specify the amount to be deposited into each account?

When setting up direct deposit, you can choose how much of your paycheck you want to be deposited into each account. You can specify a fixed amount, a percentage of your pay, or select the “Available Balance” option to deposit any remaining funds after other deductions and deposits.

Is there a prenote process involved?

Some organizations may use a prenote process before activating direct deposit. This involves sending a zero-dollar amount through the Automated Clearing House (ACH) network as a test before the actual direct deposit occurs. The prenote process helps verify the accuracy of the banking information and ensures that the funds are successfully transferred.

When will the direct deposit be activated?

Once you have set up direct deposit and provided the necessary information, it typically takes a few business days for the direct deposit to be activated. The exact timing may vary depending on your company’s payroll schedule and processing procedures.

What should I do if I don’t see the direct deposit option in UltiPro?

If you do not see the option to set up direct deposit in UltiPro, you should reach out to your manager or human resources department for assistance. They can provide you with additional instructions or help you troubleshoot any issues.

How can I change my direct deposit information?

To change your direct deposit information, follow the same steps as setting up direct deposit. You can update your banking information or adjust the amount deposited into each account. Be sure to save the changes and confirm that the new information is accurate.

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